Township of Fredon
Township Committee Meeting Minutes


TOWNSHIP COMMITTEE MEETING
Meeting Minutes 
December 14, 2017
DRAFT

This REGULAR MEETING of the Fredon Township Committee was called to order by Chairman Green at 7:00 P.M.
Chairman Green advised those present that this meeting was being held in compliance with provisions of P.L. 1975, Chapter 231, Sections 4 & 13, as noticed to the New Jersey Herald and Sunday Herald in January 2017.

ATTENDING: Mr. Heine, Mr. Richardson, Mr. Smith, Mr. Green

ABSENT:  None

Committeeman Green invited those present to participate in the salute to the flag.

CORRESPONDENCE: Upon MOTION by Committeeman Richardson, with second by Committeeman Smith, action was moved to waive reading of correspondence since list of same had been posted and copies made available for public inspection. All in favor. Motion carried.

CONSENT AGENDA:
Committeeman Green asked if anyone wished to have any items separated. No response.

* MINUTES OF TOWNSHIP COMMITTEE MEETING: November 21, 2017

a) 2017-64: AUTHORIZE TAX LIEN REDEMPTION
b) 2017-65: TRANSFER OF CURRENT APPROPRIATIONS

Upon Motion by Committeeman Richardson, with second by Committeeman Smith, action was moved to approve adoption of the Consent Agenda.
ROLL CALL: Mr. Richardson, aye; Mr. Smith, aye; Mr. Green, aye; Motion carried.

RESOLUTIONS 2017-64, and 2017-65 as annexed, were introduced and passed at this Regular Meeting of the Fredon Township Committee.

Committeeman Heine arrived at 7:08 P.M.

VOUCHERS:  Upon Motion by Committeeman Richardson, with second by Committeeman Smith, action was moved to approve vouchers presented by Patrick Bailey, CFO.
ROLL CALL: Mr. Heine, aye; Mr. Richardson, aye: Mr. Smith, aye; Mr. Green, aye; Motion carried.
Claims are listed on the attached schedule, which is made a part of the minutes of this meeting as a supplemental record.

Committeemen Green mentioned that a candidate to replace Committeeman Thonnerieux on the Township Committee is being investigated.

Committeeman Smith read an e-mail that he received from DPW Foreman Joseph Moore. Mr. Moore is asking the Committee to consider promoting DPW employee Matthew Lambert to a supervisor position including an increase in salary. Mr. Lambert has a Class A license and is a heavy equipment operator. He controls inventory, ordering parts, and is responsible for maintenance schedules. Mr. Lambert has proven himself, preparing in advance for many projects for the department. Much discussion was held regarding the necessity of a supervisor position.
MOTION: Upon Motion by Committeeman Smith, with second by Committeeman Richardson, action was moved to promote DPW employee Matthew Lambert to the position of Assistant Foreman effective immediately including a $2.00 per hour increase in salary.
ROLL CALL: Mr. Heine, aye; Mr. Richardson, aye: Mr. Smith, aye; Mr. Green, aye; Motion carried.

MOTION: Upon Motion by Committeeman Richardson, with second by Committeeman Smith, action was moved to approve a 2% salary increase for all municipal employees effective January 1, 2018.
ROLL CALL: Mr. Heine, aye; Mr. Richardson, aye: Mr. Smith, aye; Mr. Green, aye; Motion carried.

MOTION: Upon Motion by Committeeman Heine, with second by Committeeman Richardson, action was moved to approve a contract with Sussex County Public Health Nursing for Hepatitis B Vaccinations in the amount of $40.00 per vaccine for eligible employees and volunteers.
ROLL CALL: Mr. Heine, aye; Mr. Richardson, aye; Mr. Smith, aye; Mr. Green, aye; Motion carried.

MOTION: Upon Motion by Committeeman Richardson, with second by Committeeman Heine, action was moved to approve a contract with Space Farms for deer carcass removal on Township roads in the amount of $31.00 per deer removal.
ROLL CALL: Mr. Heine, aye; Mr. Richardson, aye; Mr. Smith, aye; Mr. Green, aye; Motion carried.

MOTION: Upon Motion by Committeeman Richardson, with second by Committeeman Smith, action was moved to approve the use of the municipal building by the Literacy NJ Sussex County Programs as noted on the attached schedule.
ROLL CALL: Mr. Heine, aye; Mr. Richardson, aye; Mr. Smith, aye; Mr. Green, aye; Motion carried.

MOTION: Upon Motion by Committeeman Richardson, with second by Committeeman Smith, action was moved to approve vouchers submitted by Denville Line Painting in the amount of $3,363.36 and Tilcon New York Inc. in the amount of $117,389.30 for work completed on the Fredon Springdale Road improvement project as recommended by Township Engineer Harold Pellow.
ROLL CALL: Mr. Heine, aye; Mr. Richardson, aye; Mr. Smith, aye; Mr. Green, aye; Motion carried.

The clerk mentioned that foreclosed property in the Bear Brook development may be sold at auction in the near future once a tax sale foreclosure suit is remedied.

At this time, the meeting was opened to the public. With no one present with comments, the meeting was closed to the public.

There being no further business before the Committee, upon Motion by Committeeman Richardson, with second by Committeeman Smith, this meeting was adjourned at 8:15 P.M. All approved.

Respectfully submitted,
 
 

Joanne Charner RMC
Municipal Clerk


 
 


















































TOWNSHIP COMMITTEE MEETING
Meeting Minutes 
December 28, 2017
DRAFT

This REGULAR MEETING of the Fredon Township Committee was called to order by Chairman Green at 6:00 P.M.
Chairman Green advised those present that this meeting was being held in compliance with provisions of P.L. 1975, Chapter 231, Sections 4 & 13, as noticed to the New Jersey Herald and Sunday Herald in January 2017.

ATTENDING: Mr. Richardson, Mr. Smith, Mr. Green

ABSENT:  Mr. Heine

CORRESPONDENCE: Upon MOTION by Committeeman Richardson with second by Committeeman Smith, action was moved to waive reading of correspondence since list of same had been posted and copies made available for public inspection. All in favor. Motion carried.

The regular order of the agenda was amended to recognize Recreation Commissioner Elizabeth Pattermann. Ms. Pattermann asked the Committee for input on the past year’s events. Everyone agreed that the Commission did an incredible job organizing the many events. Special attention should be given to make sure that outside alcoholic beverages are not permitted at the town sponsored activities. The Committee will consider adding fireworks to Fredon Day. The DPW will be asked to aerate the softball field. The equipment will be rented or purchased. Sand will be purchased for the volleyball court. Ms. Pattermann spoke of organizations that change or cancel their civic center scheduled activities. All efforts will be made to discourage future last minute schedule changes. Ms. Pattermann asked the Committee to consider increasing the secretary’s salary.

CONSENT AGENDA:
Committeeman Green asked if anyone wished to have any items separated. No response.

* MINUTES OF TOWNSHIP COMMITTEE MEETING: December 14, 2017

* RESOLUTIONS:
a) 2017-66: APPROVE SALARY RESOLUTION
b) 2017-67: CERTIFICATION OF COMPLIANCE WITH EEO COMMISSION

* REPORTS:
a) Advisory Board of Health
b) Animal Control
c) Code Enforcement
d) Construction Department
e) Environmental Commission
f) Joint Municipal Court
g) Keepers of Coursen’s Corners
h) Land Use Board
i) Recreation Commission
j) Tax Assessor
k) Tax Collector
l) Treasurer

Upon Motion by Committeeman Richardson, with second by Committeeman Smith, action was moved to approve adoption of the Consent Agenda.
ROLL CALL:  Mr. Richardson, aye; Mr. Smith, aye; Mr. Green, aye; Motion carried.

RESOLUTIONS 2017-66, and 2017-67 as annexed, were introduced and passed at this Regular Meeting of the Fredon Township Committee.

The clerk informed the Committee that the insurance agent will no longer be able to perform motor vehicle driver’s abstracts. The Committee has the option of depositing $500.00 with the Division of Motor Vehicles to perform the abstracts or to require new hires to obtain their own abstracts.
 
 

VOUCHERS:  Upon Motion by Committeeman Richardson, with second by Committeeman Smith, action was moved to approve vouchers presented by Patrick Bailey, CFO.
ROLL CALL:  Mr. Richardson, aye; Mr. Smith, aye; Mr. Green, aye; Motion carried.
Claims are listed on the attached schedule, which is made a part of the minutes of this meeting as a supplemental record.

Township Treasurer William Liverance was present to answer questions about the voucher list. The finance department will provide a line item accounting of the DPW budget for the Committee in the New Year.

Discussion was held regarding a retirement plan for Township employees. Information will be obtained for the Committee to consider endorsing.

Committeeman Green will be interviewing potential candidates to fill a vacancy on the Township Committee.

MOTION: Upon Motion by Committeeman Richardson, with second by Committeeman Smith, action was moved to approve vouchers submitted by Bob Viersma & Sons Inc. in the amount of $142,435.41 for work completed on the Fredon Springdale Road improvement project as recommended by Township Engineer Harold Pellow.
ROLL CALL: Mr. Richardson, aye; Mr. Smith, aye; Mr. Green, aye; Motion carried.

MOTION: Upon Motion by Committeeman Smith, with second by Committeeman Richardson, action was moved to approve requests submitted by the clerk in the amount of $120.00 and the deputy clerk in the amount of $95.00 to attend seminars related to their positions.
ROLL CALL: Mr. Richardson, aye; Mr. Smith, aye; Mr. Green, aye; Motion carried.

Zoning Officer Arlene Fisher notified the Committee that a court appearance between two neighbors over a nuisance motorized sport vehicle resulted in a judgement that was not enforceable under the current ordinance. The ordinance regarding motorized sport vehicles needs to be amended in the unlawful acts section to have the language “allowing anyone” to operate the vehicles noted. An ordinance to amend the existing ordinance will be adopted in January.

Committeeman Richardson spoke of the alarm system at the civic center that was affected by a telephone line problem. The emergency management plan is due to be updated in 2018.

Committeeman Smith updated the Committee on a recently attended Fredon Township School Board meeting. A long range facilities use plan study is mandated to be done every five years and submitted to the planning board for comments. The last plan was done in 2001. The school’s annual report states that the plan was submitted. The school budget document should be sent to the Committee to coordinate with the Township’s budget prior to adoption.

At this time, the meeting was opened to the public. With no one available with comments, the meeting was closed to the public.

There being no further business before the Committee, upon Motion by Committeeman Richardson, with second by Committeeman Smith, this meeting was adjourned at 7:25 P.M. All approved.

Respectfully submitted,
 
 

Joanne Charner, RMC
Municipal Clerk