Township of Fredon
Township Committee Meeting Minutes


TOWNSHIP COMMITTEE MEETING
Reorganization Meeting Minutes 
January 2, 2018
DRAFT

This REORGANIZATION MEETING of the Fredon Township Committee was called to order at 5:00 P.M. by the Municipal Clerk.
The Clerk advised that this meeting was being held in compliance with provisions of P.L. 1975, Chapter 231, Sections 4 & 13, with Special Notice to the New Jersey Herald and The Sunday Herald.

ATTENDING: Mr. Green, Mr. Richardson, Mr. Smith,
ABSENT:  Mr. Heine

FLAG SALUTE: All present participated in a flag salute.

Outgoing Mayor Green stated: ďIt has once again been my honor to serve as Mayor of our community in 2017. We continue to be privileged to live in a wonderful community that supports its residentís quiet, country lifestyle. I again want to thank my fellow committee members for their support and dedication in 2017. I also want to recognize the many volunteers who serve on the various committees and boards that keep our community running, as well as the volunteers of the FVFD and EMS. Our continued success as a community relies on the commitments these volunteers make, often at a personal cost. Finally, I want to recognize and thank Tony Thonnerieux, who retired from the Township Committee with reluctance, but we wish him much happiness in the next phase of his life down in Florida. 2017 was a year of consolidation for Fredon. The newly established Land Use Board effectively assumed the previous roles of the Planning and Zoning Boards. We rebuilt the DPW around our new Foreman, Joe Moore. Joe has brought on a new team, and has very successfully taken on the challenge of training them, as well as evaluating innovative approaches to maintaining our infrastructure. We are already seeing results in the quality of work, and have received many compliments about the upgraded service of the park. Fredon will continue to be challenged with balancing the expenses of maintaining our infrastructure, and what limited services we provide, with a limited revenue stream. The committee each year scrutinizes the budget for approaches to reducing costs in an ever-evolving and complex environment. While ideally budgets are maintained flat, we are faced each year with inevitable increases in costs. Trucks wear out, roads need increasing amounts of repair as they degrade, and inflation affects salaries, insurance, and material costs. The committee has approached each expense carefully, and I anticipate upcoming years will continue to be challenging. One fiscal success we had in 2017 was the development of a plan to replace the almost 25 year old fire truck in 2018. Using capital appropriations dedicated in previous years, some contribution from the FVFD, and a careful floating of expense into 2018, we were able to fund this without bonding or a separate tax increase. I thank the FVFD for their patience and openness to this creative approach. In closing, I look forward to much of the same in 2018 and thatís a good thing. I again want to thank my colleagues for their support, and the community for their trust. It is remarkable to be able to live in a place like Fredon Township among the complex and busy New Jersey environment, and it has been my pleasure to serve.Ē

George Green was sworn into office for a three year term by Sussex County Clerk Jeffrey Parrott.

The Clerk called for nominations for Chairman of the Township Committee.
MOTION: Upon Motion by Committeeman Richardson, with second by Committeeman Green, action was moved to name Committeeman Smith as Chairman.
ROLL CALL:  Mr. Green, aye; Mr. Richardson, aye; Mr. Smith, aye; Motion carried.

Sussex County Clerk Jeffrey Parrott swore into office Keith Smith as Mayor of the Township of Fredon.

Mayor Smith called for nomination for Vice Chairman of the Township Committee.
MOTION: Upon Motion by Committeeman Richardson, with second by Committeeman Smith, action was moved to name Committeeman Green as Vice Chairman.
ROLL CALL:  Mr. Green, aye; Mr. Richardson, aye; Mr. Smith, aye; Motion carried.

Mayor Smith said: ďLadies and Gentlemen, Happy New Year!To all those present, thank you for your attendance and the opportunity to serve as your Mayor. I would first like to thank our out-going Mayor George Green for a job well done and for his guidance and support. The advice and experience provided by Mayor Green, who served the community honorably, and with little fanfare, did his job well. I hope to continue his legacy of wisdom, practicality, efficiency and common sense in my new role. Iíd like to thank my fellow committeeman for their support and confidence and the excellent work they do. Iíd also like to thank my family for their love and support. I truly consider it an honor and a privilege to serve as Mayor of Fredon Township in the 2018 year. I appreciate the trust and confidence my colleagues have offered me to serve in this new role. In my short tenure as a committeeman I have learned a great deal about municipal government and how the day to day business of running a town works. I look forward and take seriously my new role as Mayor, and it is my hope and goal to exceed the expectations of my colleagues and the residents I represent. I want to thank my colleagues on the committee for their patience and willingness to help me learn about our wonderful community and what it takes to run our municipality efficiently. I would be remiss if I didn't mention the support of our Municipal clerk Joanne Charner and her staff whose experience and guidance has been invaluable. They say, that it "takes a village" and in this treasured community that we live in it couldn't ring truer. Our dedicated fire and emergency responders, our recreation volunteers, and residents who volunteer to staff our boards deserve much praise for their commitment to make this a great town. They often are not recognized enough for their unselfish devotion and time they spend. Fredon is not without its challenges as we begin the new year. One example of these challenges is the absence of volunteers to fill roles in the community to continue the quality of life we've come to enjoy in Fredon. filling our boards in the municipality, staffing our emergency services, coaching, parent participation in our schools and recreation to name just a few. These often-thankless roles are vital to the quality of life in a small community like Fredon and it is what enriches and bonds us. So, it is one of my goals as Mayor to see more people embrace the mind set of civic duty, the value of stepping up to serve, and set an example to pass the baton on to our children, why it's good and necessary to volunteer and be civic minded and involved in your village. These are not old-fashioned principals, but a thread that weaves thru our quality of life. I hope to continue the excellent work expected of me, including but not limited to fiscal responsibility, improving our roads, creating more dialogue with our neighboring communities, specifically regarding issues that are facing small towns such as ours and that will continue to make Fredon a desirable place to live and raise our families. Lastly, Iíd like to thank God, and ask that he Bless us all with peace and prosperity as we look toward 2018 to prepare our children and community for a great future.

At this time, the meeting was opened to the public. Sussex County Freeholder and Fredon resident Carl Lazzaro came forward to thank the Committee for their hard work and wished everyone well and God bless you in 2018. Sussex County Clerk Jeffrey Parrott wished everyone well and appreciated the opportunity to be here for the Reorganization meeting. He congratulated Mayor Smith and thanked him for asking God for his blessings.

The meeting was then closed to the public.

CONSENT AGENDA: Chairman Smith advised that all items with an (*) are considered to be routine by the Members of the Township Committee and will be enacted on by one motion.  There will be no separate discussion of these items unless a Committee Member or Citizen so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda.

* RESOLUTION #2018-01 A Resolution approving Temporary Appropriations       for Operation Purposes
* RESOLUTION #2018-02 A Resolution designating interest on delinquent taxes
* RESOLUTION #2018-03 A Resolution to purchase various commodities through the
Passaic, Morris, Sussex County Cooperative Pricing System, Educational Services Comm., Natíl Joint Powers Alliance, Hunterdon County Ed. Serv. Comm., and HVACbuy
* RESOLUTION #2018-04 A Resolution authorizing Tax Assessor and Municipal      Attorney to conduct appeals for correcting errors
* RESOLUTION #2018-05 A Resolution authorizing Chairman and Vice Chairman to      sign Municipal Checks
* RESOLUTION #2018-06 A Resolution designating official depositories
* RESOLUTION #2018-07 A Resolution authorizing facsimile signature
* RESOLUTION #2018-08 A Resolution appointing Municipal Attorney
* RESOLUTION #2018-09 A Resolution approving Schedule of Meetings for 2018
* RESOLUTION #2018-10 A Resolution appointing Municipal Auditor
* RESOLUTION #2018-11 A Resolution appointing Insurance Agents
* RESOLUTION #2018-12 A Resolution approving Animal Control Services
* RESOLUTION #2018-13 A Resolution appointing Municipal Planner
* RESOLUTION #2018-14 A Resolution designating Official Newspapers
* RESOLUTION #2018-15 A Resolution appointing Bond Counsel
* RESOLUTION #2018-16 A Resolution approving Cash Management Plan
* RESOLUTION #2018-17 A Resolution approving Municipal Engineer
* RESOLUTION #2018-18 A Resolution appointing 911 Coordinator and Emergency
Management Coordinator
* RESOLUTION #2018-19 A Resolution appointing Risk Management Consultant
* RESOLUTION #2018-20 A Resolution to approve Risk Control Services
* RESOLUTION #2018-21 A Resolution to appoint Fund Commissioners
* RESOLUTION #2018-22 A Resolution to approve Risk Management Consultant Agreement

Upon Motion by Committeeman Richardson, with second by Committeeman Green, action was moved to approve adoption of Consent Agenda.
ROLL CALL:  Mr. Green, aye; Mr. Richardson, aye; Mr. Smith, aye; Motion carried.

RESOLUTION 2018-01 through RESOLUTION 2018-22, as annexed, were introduced and passed at this Reorganization Meeting of the Fredon Township Committee.

Chairman Smith read the following appointments to be made adding that comments would be taken from members of the Committee as needed:

AFFIRMATIVE ACTION OFFICIAL:  Joanne Charner
CODE ENFORCEMENT/ZONING OFFICER: Arlene Fisher
COORDINATOR ON AGING:    John Richardson
DEPUTY CODE ENFORCEMENT OFFICER: Township Engineer
DOG LICENSING OFFICIAL:   Suzanne Boland
ENGINEER: (1st yr. of 3 yr. term)   Harold E. Pellow
FIRE INSPECTOR:     State of NJ/DCA
FIRE PREVENTION OFFICIAL:   Sussex County Fire Marshal
FIRE SUBCODE OFFICIAL:   State of NJ/DCA
HEALTH INSPECTOR:    Sussex County Health Department
LOCAL HISTORIAN:    Myra J. Snook
MUNICIPAL HOUSING LIAISON:   Suzanne Boland
OFFICE OF EMERGENCY MANAGEMENT: John Richardson
(3rd yr. of 3 yr. term)
DEPUTY OFFICE OF EMERGENCY MANAG.: Virgil Rome
(1st yr. of 3 yr. term)
DEPUTY OFFICE OF EMERGENCY MANAG.: Keith Festa
(3rd yr. of 3 yr. term)
911 COORDINATOR:    John Richardson
PLUMBING INSPECTOR:    State of NJ/DCA
S. C. LEAGUE OF MUNICIPALITIES REP:  Keith Smith
SOLID WASTE REPRESENTATIVE:  Virgil Rome
       Debra Prommel, Alternate
SMOKE DETECTOR INSPECTOR:   Fredon Volunteer Fire Company
STATEWIDE WORKERS COMP COMMISSNR: Joanne Charner
TEMPORARY HOUSING OFFICIAL:  State of NJ/DCA
208 WATER QUALITY MANAGEMENT
POLICY ADVISORY COMMITTEE:  William Stark
       Margaret Vetter, Alternate

Upon Motion by Committeeman Green, with second by Committeeman Richardson, action was moved to approve appointments.
ROLL CALL:  Mr. Green, aye; Mr. Richardson, aye; Mr. Smith, aye; Motion carried.

TOWNSHIP COMMITTEE LIAISONS
BUILDING AND GROUNDS:  Mr. Richardson
EDUCATION:    Mr. Smith
FINANCE:     Mr. Smith & Mr. Green
FIRE DEPARTMENT:   Mr. Green
HEALTH:     Mr. Heine & Mr. Green
PARK & RECREATION:   Mr. Smith & Mr. Heine
PERSONNEL     Mr. Green & Mr. Heine
PUBLIC SAFETY:    Mr. Richardson
PUBLIC WORKS:    Mr. Richardson & Mr. Green

Upon Motion by Committeeman Green, with second by Committeeman Richardson, action was moved to approve appointments.
ROLL CALL:  Mr. Green, aye; Mr. Richardson, aye; Mr. Smith, aye; Motion carried.

JOINT MUNICIPAL COURT:  TERM EXPIRES Dec. 31st.
Appointments for 2 years
Mr. Green     2018
Mr. Smith     2019

CHAIRMAN ANNOUNCES THE FOLLOWING APPOINTMENTS:
ALL APPOINTMENTS ARE FOR FOUR YEARS
LAND USE BOARD    TERM EXPIRES DEC. 31ST
Donald Andrews    2019
Diana Wilcox      2018
Carl Lazzaro     2019
Guy Masi     2020
Virgil Rome      2021
Thomas Boland     2021
Penny Holenstein (1st Alt.)   2018
Christopher Boyle (2nd Alt.)   2019
Marie Erb (3rd Alt.)    2018
Linette Benes (4th Alt.)    2019
Mayor Keith Smith    2018
John Richardson, Twp. Comm.   2018
Debra Prommel Citizen/Twp. Govít Mem. 2018
Subject to confirmation by the Land Use Board:
Suzanne Boland, Secretary
Lyn Aaroe, Board Attorney

It should be noted for the record that during 2017, Dennis Haff resigned. Diana Wilcox moved up to fill the position from First Alternate. Penny Holenstein moved up from Second Alternate to the First Alternate position. Christopher Boyle moved up from the Third Alternate position to the Second Alternate position. Marie Erb filled the Third Alternate position. Linette Benes filled the Fourth Alternate position that was vacant from last year.

ADVISORY BOARD OF HEALTH:  TERM EXPIRES DEC. 31st
Virginia Richardson    2019
Gail Guiler     2020
Maryellen Kline    2021
Karen Dashfield, DVM   2018
John Richardson, Twp. Comm. Rep.  2018
Mayor Keith Smith    2018
Subject to Confirmation:
Suzanne Boland, Secretary

RECREATION COMMISSION  TERM EXPIRES DEC. 31st
ALL APPOINTMENTS ARE FOR FIVE YEARS
Peter Klimek     2022
Arne Olsen     2022
Robert Wilson     2018
Kristie Olsen     2020
Christopher Pattermann    2019
Vivian Coulson    2021
Elizabeth Patterman    2021
Jeanette Fontanez (1st Alt.) Secretary  2018
David Fontanez (2nd Alt.)   2019

It should be noted for the record that Randy and Jennifer Speer resigned. Peter Klimek moved up to Regular Member from First Alternate. Arne Olsen moved up to Regular Member from Second Alternate. Jeanette Fontanez was appointed to the First Alternate position. David Fontanez was appointed to the Second Alternate position.

ENVIRONMENTAL COMMISSION TERM EXPIRES DEC. 31st
ALL APPOINTMENTS ARE FOR 3 YEARS
CHAIRPERSON DESIGNATED BY MAYOR TO SERVE 1 YEAR
Joseph Ranieri      2020
William Stark     2019
Howard Kern     2019
Christopher Boyle    2018
Larry Lawson     2018
James Jennings    2019
Margaret Vetter, Chairman   2020
To Be Named (1st Alt.)   2018
To Be Named (2nd Alt.)   2019
Linda Chirip, Secretary

It should be noted for the record that George Ryals resigned. William Stark moved up from First Alternate to Regular Member. Margaret Vetter moved up from Second Alternate to the First Alternate position. Charles Dourney resigned. Margaret Vetter moved up from First Alternate to Regular Member. Dennis Haff resigned as Planning Board representative. Christopher Boyle filled the position. The First and Second Alternate positions are vacant.

OPEN SPACE COMMITTEE   TERM EXPIRES DEC. 31st
Larry Lawson, Env. Comm. Member  2018
George Green, Twp. Comm. Member 2018
Debra Prommel, Plann. Bd. Member  2018
Jeff Crisman, Farmer/Citizen at Large 2018
Moira Kenah, Citizen at Large  2018
Joan Riccardi, Citizen at Large  2018
To Be Named, Rec. Comm. Member  2018

Committeeman Smith moved that appointments be approved. Committeeman Richardson seconded the motion.
ROLL CALL:  Mr. Green, aye; Mr. Richardson, aye; Mr. Smith, aye; Motion carried.

THE FOLLOWING POSITIONS ARE CONFIRMED:
Municipal Clerk: (Tenured)   Joanne Charner
Assessment Search Officer:   Joanne Charner
Registrar of Vital Statistics:   Joanne Charner
Deputy Municipal Clerk:   Debra Prommel
Deputy Registrar of Vital Statistics:  Debra Prommel
Recreation Facilities Coordinator:  Debra Prommel
Civic Center Attendant:   Kevin Lloyd
Civic Center Attendant:   Olivia Harvey
CFO: (Tenured)    Patrick Bailey
Tax Assessor:      Kristen Umansky
Treasurer: (Tenured)    William Liverance
Systems Coordinator:    William Liverance
Tax Collector: (Tenured)   Gisela Rutnik
Deputy Tax Collector:    Debra Prommel
Tax Search Officer:    Gisela Rutnik
Construction Off./Bldg. Insp.:  State of NJ/DCA
Building Dept. Control Person:  State of NJ/DCA
Electrical Inspector:    State of NJ/DCA
Emergency Rescue Squad:   Fredon Vol. Fire Company/Fredon EMS
Fire Department:    Fredon Volunteer Fire Company
Animal Control Officer:   Tara Pellegrino, Alan DeCarolis, Deputy

DEPARTMENT OF PUBLIC WORKS:
Principal Public Works Manager and
Building & Ground Supervisor  Joseph Moore
Assistant Foreman    Matthew Lambert
Truck Driver/Laborer (CDL)   Augustus Osborne
Truck Driver/Laborer (CDL)   Albert Harvey
Truck Driver/Laborer (w/o CDL)  Derek Chammings
Truck Driver on Call    To Be Named

At this time, the meeting was opened to the public. With no one present with comments, the meeting was closed to the public.

There being no further business before the Committee and upon Motion of
Committeeman Richardson, with second by Committeeman Green, this meeting was adjourned at 5:35 P.M.

Respectfully submitted,
 

Joanne Charner RMC
Municipal Clerk